These days, lots of people need to know how to share content.
Most often it’s because they are creating and running websites and social media platforms for their businesses. So they want to put content out to keep readers interested. But many people are breaching copyright without knowing it.
I understand why this is. I’ve been involved in information and publishing for more than two decades. And things have changed faster than we can keep up. Now, almost anyone can create a website and social media platforms. But not everyone has learned how to do this well. Not everyone understands how to share others’ work properly. And by ‘properly’, I mean legally, fairly and in a way that promotes your work and brand rather than detracting from it.
I’ve written this post to help with that.
Rules, ethics and being friendly
When it comes to content that someone has written, there are rules. And laws. And ethics. To put it nicely, there are friendly ways to share and less friendly ways to share. But the darker side of that is: if you don’t get it right, you can find yourself at the wrong end of legal action.
In my experience, most of the people who share things the not-so-friendly way are lovely people who are doing so innocently. They are trying to get to grips with setting up and running their business. And no-one has taught them about this. Certainly not the companies who tell you that you can have a website or platform up in five minutes. But there are rules and ethics, and this is an important skill set to learn.
Sharing blog posts on social media…
Let’s start with social media. Most of us are already used to sharing links and pictures and other content on social media. It’s great to share blog posts and other content on Facebook, Instagram or to retweet something. I imagine that, like me, you consume information like this every day. You see something interesting on Facebook, for instance. You click the link, and it takes you back to the original website or blog. You can then read what the author has to say in full. Maybe you’ll find it interesting and you’ll look further into their work, or maybe you’ll head straight back to Facebook. It’s up to you, the reader.
And now let me explain how that works for me, as the creator of the content. I write a blog post (like this one) and I share my blog post on my Facebook page. People who like my page or see that content can share it with their friends. Awesome. That’s very likely to be the way you came to be reading this blog post today. One of your friends or colleagues saw it, or perhaps someone whose business you use. They clicked and visited my website. Some clicked straight back to Facebook or onto the next thing. No worries. I’m not for everybody. None of us are. But others, well maybe they will look at more of my content. Maybe they like what I do enough to bookmark me, or sign up to my newsletter. Maybe that means that, one day down the line, they’ll buy one of my books or come to see me speak. And I, the website owner who creates content, am happy with that. My content supports me to make a living and keep creating new content.
When it works well, I’m delighted – like most content creators – when people share my blog posts and the things I put on social media. It brings more people to read my stuff. At the end of the day, most people who create content want people to read what they create. Sharing posts on social media is great for that. As long as you credit the original person or page and include the original link, then you can’t go too far wrong. Everyone’s happy.
Share and repost, don’t copy and paste
But this only works if you share, retweet or repost, which ensures that you keep the link to the original. Add your own thoughts, by all means, but leave the original attribution. Make sure you signpost the way to the creator’s content, so that others can visit the original. Don’t steal it, even by accident.
If you copy and paste the content onto your own site or social media account, you might have removed the link to the original. At best, that’s unfair. At worst, you’ve broken copyright law. It’s a subtle difference, but there’s an easy take home message here: share and repost: don’t copy and paste.
Many people who have public pages (unless they state otherwise, so check) are happy for you to share/repost. The Instagram ‘get repost’ app is great for this. It even prompts you to add the original author’s tag onto the photo. Do that. And you can copy their text, which will then be credited to them.
And remember that they deserve and are entitled to keep the credit. They did the work. If you don’t share in this way, it can look like you’re stealing their work and passing it off as your own. You might not intend that, but that’s how it can look. Also remember that other people may share or repost from your page, site or feed, so be generous in your credit to the original author. People will see your generosity and it will be more likely to want them to look at you too.
Do also take a moment to make sure that you are crediting the correct original author. The person who you are sharing/reposting from may have copied and pasted themselves, plagiarised the original author or not properly tagged their work. I know it’s not always possible to know for sure, but if you’re reposting people who are in your field, you’ll soon get a sense of whether someone is posting original work or taking from others.
It takes just a couple of minutes to ensure that you give credit correctly, and it’s worth it. You’ll become known as someone who is generous and who has integrity. Not as someone who takes others’ work – even by accident – and makes it look as if it’s their own. You can be sure that, if a person or organisation is in the habit of using someone else’s content without permission, people notice.
When you can’t share content
The content of blog posts and other written, filmed or recorded material (like book pages, course content and so on) is covered under copyright law. Many authors and creators – like me – will have a copyright notice on their website, books and courses. You can see my website copyright notice on every page on my site. As you can see from my notice, I’m happy for people to share links and short (one or two line) excerpts from my posts, and offering good information that others can link to is the very point of making a website like mine.
But that doesn’t mean that other people are allowed to come along and copy and paste the whole of one of my blog posts onto their website or into another format, such as an article or book. In fact, copyright law means they’re legally not allowed to do that. Such a practice is also seen as unfriendly because it means that the new website is potentially taking traffic away from the author of the content.
This is a great (and short) video from the Authors’ Licensing and Collection Society (which I am a member of) which explains copyright in really simple terms:
How to take care with books, courses and photos
Books, courses and photos are situations where you really need to take care.
I see, for instance, many pictures where people have photographed the page from inside a book. It’s great that you’ve benefited from the content, but it’s not usually legal to photograph and share the text. If you’re tempted to do that, have a look inside the cover. If there’s a copyright notice, you can check it to see whether reproducing the content is legal or not. If it isn’t, or if you’re unsure, don’t do it.
That’s not to say you can’t tell the world that you love a book, of course! Authors and publishers are delighted when someone takes a picture of the cover, or of themselves (or their cat) holding the actual book. Especially when you post it with a line which says how much you’re enjoying it. In fact, I’ll often share or repost those when I see them (once I’ve asked for permission of course).
Authors and publishers don’t love it when you post pictures or chunks of the inside content that they have worked hard to create, though. That’s how they make their living. In fact, if you like an author and want them to write more books, the last thing you should be doing is giving away their work for free. This also includes writing and sharing summaries of a book, course or study day that you’ve enjoyed. Or sharing content from a course. You don’t own that content, and it’s likely protected by copyright. And if you understand and use the exceptions to that in an academic arena, then great. But I would still urge you to also consider how the original author might feel about your work.
Always be extra careful with content that is in courses or other materials that you (or your employer) have paid for. That’s how someone is making their living. Also take care when using photos that you have found online for your website or blog. There are sites which have free photos that you can use. You just need to get informed about what you can and cannot do. In all of these cases, someone has worked hard to create it, and it’s probably protected by copyright. Be very careful before sharing on your site or social media, because the owner or publisher may have a right to sue you. And some publishers have entire departments set up to look for copyright violations. I have supported several people who have experienced the nasty surprise of a copyright violation letter, and that’s one reason I originally wrote this post.
Sharing quotes and infographics
One question that I get asked a lot is this:
“I love that quote you wrote. Can I put it in my own branding?”
Well, it’s a bit of a grey area. You’ll generally get away with it. But there’s a big but…
If you want a good relationship with the content creator, or you admire their work and want them to continue, then I would advise you not to do it. Is keeping the pattern on your tiles worth the chance that you’ll alienate colleagues or people you respect by taking their work and putting it in your colour scheme?
If it’s not your work and the owner has shared it in their branding, don’t put it into yours. Link to, share or repost the original creator’s version with a smile and spread the love.
I’ve talked to a lot of other authors and content creators about this. People who, like me, take the trouble to turn bits of their work into pictures so that others can share and learn from them. And what I’ve learned is that any minor benefit that you get from putting someone else’s words in your own branding may be outweighed by the damage you’ll do to your relationship with the creator.
One creator said, “I’m so sick of seeing my words taken from my own pictures and pasted onto somebody else’s. Some people do give credit, but they put my name in tiny font at the bottom and slap their own large logo on the top. I can’t be bothered to send a cease and desist every time but I may block them and make a note to not work with them.”
Not everyone will feel that strongly, but I include that quote to illustrate that some people do.
And always take a few extra seconds to ensure that you spell people’s names correctly. Including in hashtags. I speak from experience.
A note about translation
Sometimes, people think that, if their customers or readers don’t read English (or the original language of the content) then it’s okay to translate it without asking. This isn’t the case. It’s usually fine to translate a Facebook or Instagram post, and in fact many platforms will offer a translation. When it comes to the content of a web page, blog, book, course or other content that may be copyright? Absolutely not.
Get in touch with the author and ask. They may be OK with that. They may not. Sometimes, it’ll be up to their publisher. But always ask.
It’s all about where the reader reads
Let’s go back to blog posts and other online content. Because, now I’ve explained the principles, there’s an easy idea which you can use to help everyone. Because I’m not telling you not to share. I’m suggesting that you learn how to share content so that everyone benefits. You can still direct your readers to the blog post or web page that you like, and there’s a really friendly way of doing so which will benefit everyone.
Write your own brief post giving a one or two line summary and then link to the post or page that you like on the original blogger’s site.
Here’s an example:
It’s even okay to quote a line or two of the original blog in your post (no more than 10% of the original). But you need to be crystal clear that the work is someone else’s, and that you’re quoting it. And you MUST give your readers the link to the original. Always. That will allow them to visit the original site to read it in full. Don’t be tempted to send them to your site. And don’t be afraid either. You’ll get WAY more benefit and growth from being a generous sharer than you will from trying to put others’ content on your own site just to get traffic.
So write a two line summary.
Tell them WHAT you’re recommending, WHO wrote the original, WHERE they can find it and WHY you love it.
Focus on sharing the link
In fact, it’s pretty much always about sharing the link to the original creator’s work or site, but not the entirety of the actual content.
If you do that, you’ll keep everybody happy.
Your customers, readers or followers will be happy because you’re sending them to great information.
The original blogger or creator will be happy because you’re sending them readers or customers.
You’ll be happy because you’re keeping your readers up-to-date.
By keeping your favourite content creators in business by sending them traffic, you’ll have more chance of developing a relationship with the people you want to work with more.
AND you’re on the right side of copyright law.
I hope that helps. Those who write content need people to share it, but it needs to be shared in a way that will keep traffic coming back to the original site. That’s what helps content creators to keep going and keep generating great content for all to read.
And content creators need you too! So it’s important that you understand how to share well, legally and fairly. Because, that way, everyone benefits.
Please feel free to share this post, using the principle’s that I’ve discussed, and by providing a summary and a link back so people can read it on my site – thank you! I’m @drsarawickham Oh, and there’s no ‘h’ on Sara! #drsarawickham